Exhibitor FAQs
Here is a list of the most frequently asked questions about our exhibitions which are held alongside our popular conferences.
if we do not address your specific query, please contact us and one of our
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team will respond as soon as possible.
- Who are the typical attendees?
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Our attendees are usually senior process and organic chemists, heads of department, team leaders and technical managers.
- How many delegates are attending?
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We usually have at least 120-150 attendees at our larger events such as OPRD/Scale Up/Modern Synthetic Methods conferences and typically 50-100 attendees at our more niche conferences such as Polymorphism & Crystallisation or PAT.
- Can I have a plan of the meeting room?
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We do not prepare exhibition plans until a day or two before the event. This is so we can be flexible to each exhibitor depending upon their needs, so please specify any special requirements. The exhibition stands are always arranged around the perimeter of the room allowing space for refreshments and delegates in the centre.
- What do I get for my exhibition booth?
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You will be allocated a 3m wide by 2m deep space with an ID sign, a 6ft draped table, two chairs and electricity supply. The rooms are always well lit and carpeted. We can usually accommodate requests for additional tables and chairs and poster boards can be obtained if necessary.
- Why do you offer a tabletop rather than a built exhibition stand?
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These days most companies have their own pop-up stands that they take to exhibitions and we have found that having a set exhibition stand space can sometimes be very inflexible. So by offering a space with a tabletop we are able to be more flexible to our customers and allow the exhibition to better fit the space available.
- How much time will exhibitors have with the delegates?
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The main 'visit the exhibits' time is during breakfast, coffee, lunch and reception breaks. We endeavour to take as many catering functions as possible within the exhibition area to maximise the exposure times, however, our exhibitions are not stand alone events and thus there are times when there is little traffic when the conference is in session.
- How are the spaces allocated?
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Spaces are allocated on a first come basis. However, as all stands are around the perimeter of the room they tend to all have equal exposure. Early registrations or sponsors usually get offered the stands near the entrances/exits.
- Do you use an official freighting agent?
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Very rarely. As most of our exhibitions are small (15-25 stands) we usually arrange the freight directly with the hotel. Some hotels specify that freight cannot arrive more than 3 days in advance of the show. You will be informed of the shipping procedures when you register.
- Are there any other benefits of exhibiting at the event?
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Yes - you are entitled to a full page (A4), colour advert within the conference proceedings and will receive a CD of the event proceedings.
- Can we place inserts into the conference packs?
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Yes - this can be arranged for a small fee.
- Are there any sponsorship opportunities available?
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Yes. We provide extremely flexible sponsorship packages.
Please refer to our sponsorship page or call or email Claire Francis
- How much would it be for an additional exhibitor ticket?
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Each additional exhibitor will be charged £500.
- Can I order a posterboard and what size will it be?
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Yes - at each event we can order poster boards but sizes will vary depending on the location. When you register, please ask for details.
- Will we receive an advance copy of the participants list?
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We are unable to release this information prior to the event as previous attendees have expressed their dislike of receiving marketing information from exhibitors prior to the event. However, when you arrive you will be given a complete list of attendees including their full contact details.
